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The Human Resources Advisor – Ontario Edition

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Table of Contents

Loose-leaf (Click on the chapters for more information)

Chapter A – Employment
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Chapter A – Employment

  • Legislation Applicable to Hiring and Employment
  • Employment Basics
  • Staffing Process
  • Recruitment Process
  • Selection Process
  • Job Offer and Hiring Process
  • Employment Contracts
  • Hiring Foreign Workers and Expatriate Issues

Chapter B – Pay and Working Conditions
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Chapter B – Pay and Working Conditions

  • Legistlation Applicable to Pay and Working Conditions
  • Basic Pay Practices
  • Overtime
  • Pay Equity
  • Job Evaluation
  • Pay Structure
  • Pay Administration
  • Working Conditions

Chapter C – Statutory Holidays and Leaves
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Chapter C – Statutory Holidays and Leaves

  • Legislation Applicable to Statutory Holidays and Leaves
  • Statutory Holidays
    • Legally Required Statutory Holidays
    • Vacations
    • Public Holidays
  • Statutory Leaves of Absence
    • Legally Required Leaves of Absence
    • Pregnancy Leave
    • Parental Leave
    • Elections Leave
    • Jury Leave
    • Personal Emergency Leave
    • Emergency Leave, Declared Emergencies
    • Family Medical Leave (Compassionate Care Leave)
    • Military Leave
    • Living Organ Donor Leave
    • Bereavement Leave
    • Sick Leave
    • Work-Related Illness and Injury Leave

Chapter D – Employee Relations
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Chapter D – Employee Relations

  • Legislation Issues Applicable to Employee Relations
  • Effective Communications With Employees
  • Effective Employee Complaints Management
  • Effective Performance Reviews
  • Effective Training and Development Programs
  • Effective Privacy Management
  • Effective Management of Employee Conduct and Behaviour
  • Types of Employee Conduct and Behaviour
    • Social Media
    • Employee Blogging
    • Conflict of Interest
    • Wireless Devices
    • Internet, Email and Computer Use
  • Effective Disciplinary Process

Chapter E – Health and Safety
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Chapter E – Health and Safety

  • Legislation Applicable to Health and Safety
  • Occupational Health and Safety
  • Rights of Workers
  • The Right to Participate
  • The Right to Know
  • The Right to Refuse Work
  • Safety Inspections
  • Accidents
  • Workplace Safety and Insurance
  • WSIB Claims Management
  • Re-employment Obligations/Work Reintegration
  • WSIB Offences and Penalties
  • The Right to Participate
  • Regulatory and Special Health Topics
    • Air Quality
    • Smoking
    • Alcohol and Drug Abuse
    • Egonomics in the Workplace
    • AIDS
    • Noise
    • Heat Stress
    • Cold Stress
    • Workplace Violence
    • Workplace Harassment
    • WHMIS Disclosure Requirements
    • Asbestos
    • Working Alone
    • Confined Spaces
    • Emergency Preparedness
    • Safe Needles in the Workplace
    • Environmental Issues
    • Fall Protection

Chapter F – Workplace Accommodation
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Chapter F – Workplace Accommodation

  • Legislation Applicable to Workplace Accommodation
  • Human Rights Concepts
  • Prohibited Grounds of Discrimination
    • Sex/Gender
    • Sexual Orientation
    • Family Status
    • Marital Status
    • Disability
    • Age
    • Religion
    • Race, Colour, Ancestry, and Ethnic/National Origin
    • Record of Offences/Criminal Offences
    • Political Belief, Association, or Activity
    • Social Condition
    • Gender Identity and Gender Expression
  • Enforcement and Complaints
  • Accessibility Standards
  • Employment Equity

Chapter G – Union Relations
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Chapter G – Union Relations

  • Major Laws Related to Union Relations
  • Union Certification
  • Collective Agreement
  • Union Negotiations
  • Union Relations

Chapter H – Termination
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Chapter H – Termination

  • Legislation Applicable to Terminations
  • Voluntary Terminations
  • Constructive Dismissal
  • Temporary Layoff
  • Involuntary Separations
  • Termination Techniques

Chapter I – Policies and Procedures
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Chapter I – Policies and Procedures

  • Employee Handbook
  • Policy and Procedures Manual
  • About Human Resources PolicyPro

Chapter J – Payroll and Benefits
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Chapter J – Payroll and Benefits

  • Payroll and Benefits Obligations
  • Garnishments
  • Canada and Quebec Pension Plan
  • Employment Insurance
  • Employer Health Tax
  • Ontario Health Plan (OHP)
  • Workplace Safety and Insurance
  • Benefits and Allowances
    • Automobile, Motor Vehicle and Travel Benefits and Allowances
    • Loyalty and "Points" Programs
    • Board, Lodging and Meals
    • Gifts, Awards and Social Events
    • Interest-free or Low-interest loans
    • Health-related benefits
    • Wage Loss Replacement Plans or Income Maintenance Plans
    • Group Term Life Insurance Policies
    • Education-related Benefits
    • Membership of Professional Dues
    • Tax-free Savings Accounts
    • Group RRSPs
    • Retiring Allowances
    • Supplemental Unemployment Benefits (SUB) Plans
    • Employment Stock Options
    • Moving and Relocation
    • Post-Employment Benefits
  • Pensions
  • Year-End Reporting and Information Returns
  • Records

Index
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Index

  • Index
  • Contents Checklist
  • Latest Update Issued and Filing Instructions

Print ISSN 1923-8088 Online ISSN 1923-8096
ISBN 978-0-9699811-0-7

Web version (Click on the chapters for more information)

The web version contains all the content in the print version plus expanded content for the following chapters:

Chapter A – Employment
[hide]

Chapter A – Employment

Expanded information on the following:

  • Exemptions from hours of work provisions

Chapter D – Employee Relations
[hide]

Chapter D – Employee Relations

Expanded information on the following:

  • Whistleblowing
  • How to design and develop a training and/or development program
  • Managing privacy in the workplace
  • Types of Employee Conduct and Behaviour
    • Social Media
    • Employee Blogging
    • Wireless Devices
    • Internet, Email and Computer Use
  • Types of employee discipline

Chapter E – Health and Safety
[hide]

Chapter E – Health and Safety

Expanded information on the following:

  • Regulatory and Special Health Topics
    • Air Quality
    • Smoking
    • Alcohol and Drug Abuse
    • Ergonomics in the Workplace
    • AIDS
    • Noise
    • Noise
    • Heat Stress
    • Cold Stress
    • Workplace Violence
    • Workplace Harassment
    • WHMIS – Disclosure Requirements
    • Asbestos
    • Working Alone
    • Confined Spaces
    • Emergency Preparedness
    • Safe Needles in the Workplace
    • Environmental Issues
    • Fall Protection

Chapter F – Workplace Accommodation
[hide]

Chapter F – Workplace Accommodation

Expanded information on the following:

  • Prohibited Grounds of Discrimination
    • Sex/Gender
    • Sexual Orientation
    • Family Status
    • Marital Status
    • Disability
    • Age
    • Religion
    • Cold stress
    • Race, Colour, Ancestry and Ethnic/National Origin
    • Record of Offences/Criminal Offences
    • Political Belief, Association or Activity
    • Social Condition
    • Gender Identity/Gender Expression
  • Accessibility Standards
    • Accessibility standards for persons with disabilities
    • Standard for customer service
    • Integrated Accessibility Regulation
    • Standard for employment
    • Standard for information and communications
    • Standard for transportation
  • Employment equity

Chapter J – Payroll and Benefits
[hide]

Chapter J – Payroll and Benefits

Expanded information on the following:

  • QPP Benefits
  • Quebec Parental Insurance Plan (QPIP)
  • WSI special provision
  • Benefits and Allowances
    • Automobile, Motor Vehicle and Travel Benefits and Allowances
    • Loyalty and Points Program
    • Board, Lodging and Meals
    • Gifts, Awards and Social Events
    • Interest-free or Low-interest Loans
    • Health-related Benefits
    • Wage Loss Replacement Plans or Income Maintenance Plans
    • Group Term Life Insurance Policies
    • Education-related Benefits
    • Membership or Professional Dues
    • Tax-free Savings Accounts
    • Group RRSPs
    • Retiring Allowances
    • Supplemental Unemployment Benefit (SUB) Plans
    • Employee Stock Options
    • Moving and Relocation
    • Post-Employment Benefits
  • Requirements for year-end reporting


Forms (in fillable and printable formats found in the Forms chapter)
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Forms

  • HR Forms
    • 1.1 Recruitment and Hiring (11 Forms)
    • 1.2 Compensation and Benefits (12 Forms)
    • 1.3 Employee and Union Relations (20 Forms)
    • 1.4 Attendance and Absenteeism Management (5 Forms)
    • 1.5 Health and Safety (5 Forms)
  • Government Forms
    • 2.1 Hiring and Employment (11 Forms)
    • 2.2 Health and Safety (71 Forms)
    • 2.3 Payroll (75 Forms)
    • 2.4 Workplace Equity (18 Forms)


Quick Reference
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Quick Reference

  • Human Rights Interviewing Guideline
  • Sample Pay Range Structure/Minimum Wage Rate
  • Government Programs, Contribution and Premium Rates
  • Maximum Monthly Benefit Summary
  • Employment Insurance Maximum Benefit Weeks
  • Accident Investigation Check Chart
  • OHSA First Aid Requirements
  • Negotiations Process Flow Chart
  • Dates to Remember
  • Proportional Value Comparison
  • Consumer Price Index Canada & Selected Cities
  • Average Annual % Increase in Base Wage Rates
  • Exemptions from Certain Parts of the Employment/Labour Standards Acts and Special Rules
  • Postings Required
  • Automobile Deduction Limits and Expense Benefit Rates for Businesses
  • Quick References to Employment Standards by Jurisdiction
  • Benefits Chart Subject to CPP, EI and GST/HST
  • Public (Statutory) Holidays for All Jurisdictions
  • Vacationable Earnings by Jurisdiction
  • Law and Compliance Charts, Bills in Progress
  • Board and Lodging Maximum Deductions
  • Included and Excluded Industries Under WCB Coverage
  • The Most Common Types of Injuries and WCB Claims
  • Privacy Comparative Chart
  • Vacation Entitlements by Jurisdiction
  • Temporary Layoff by Jurisdiction
  • Notice of Termination by Jurisdiction
  • Notice of Mass Termination by Jurisdiction
  • Resignation Notice by Jurisdiction
  • Summary of Statutory Leaves of Absence by Jurisdiction
  • Annual Year-End Payroll Checklist


Additional Resources
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Additional Resources

  • Links to full texts of Acts and Regulations
  • Links to HRinfodesk eBulletin Archive
Authors and Editors

Author Emeritus
Derwyn Hancocks, B.A., has held both management and executive positions in human resources with well-known private sector Canadian companies. He was the founding chair of the Peel Industrial Training Advisory Committee and has taught labour relations at Sheridan College.

Managing Editor
Yosie Saint-Cyr, LL.B., was called to the Quebec bar in 1988 where she practised employment and labour law until 1999. Yosie is one of Canada’s best-known and most-respected HR authors, with an extensive background in employment and labour law across the country. She is also the HRinfodesk Managing Editor.

Contributing Editor
Benjamin A. Kranc (pronounced "Krantz"), B.A. (Hons.), LL.B., is principal of Kranc Associates, and has been practising all facets of immigration law since 1990, specializing in corporate immigration. He is a frequent lecturer and writer on immigration law issues and is certified by the Law Society of Upper Canada as a Specialist in Immigration Law. Mr. Kranc is also the president of Emigra Canada, which provides global corporate immigration services.

Content Editor
Christina Catenacci, B.A., LL.B., LL.M., was called to the Ontario Bar in 2002. She obtained her Professional LLM Specializing in Labour Relations and Employment Law from Osgoode Hall Law School of York University in 2013; a Bachelor of Law from the University of Windsor in 2001 and her Bachelor of Arts (Honours) from the University of Waterloo.

Legal Editor
Stringer LLP is a law firm that represents employers in employment, labour relations and human resources law. The firm has more than 30 years' experience providing representation to private and public sector employers of all sizes across Ontario and is recognized throughout Ontario for their expertise in labour and employment law, occupational health and safety law, human rights law and workers' compensation law.

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