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Human Resources PolicyPro® - Quebec Edition

The all-in-one bilingual policy and procedure building resource
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About the Publication

Loose-leaf Format

The publication consists of two loose-leaf print binders. Volume one includes easy-to-understand commentaries written by employment and labour law group at McCarthy Tetrault. They,

Volume two includes samples of over 140 ready-to-use model policies, forms and checklists. Each policy,


Print ISSN 2291-0166 Online ISSN 2291-0174

Electronic Format

The electronic version of PolicyPro is a software tool that assists you to create and keep up to date your HR policy manual. It contains the same information as in the two loose leaf binders but we've done the work for you. With the electronic version of PolicyPro, you have access to a working tool to:

Table of contents

Click on the chapters for more information

Introduction
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Introduction

  • Disclaimer
  • How to use this publication
  • About the Sample Statements of Policy and Procedure
  • About the electronic version
  • References
  • Acknowledgements
  • About the Authors
  • About the Legal Editor
  • About the Managing Editor
  • About the Human Resources PolicyPro Author Emeritus
  • We would like to hear from you

Chapter A - About Policies and Procedures
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Chapter A - About Policies and Procedures

  • Why policies and procedures are needed
  • Developing a policy manual
  • Scope of a Policy Manual
  • Design
  • Contents
  • Writing policies and procedures
  • Approval
  • Publishing
  • Sample policies in this Chapter
  • Introduction
  • Distribution List
  • Policy and Procedure Document Format

Chapter B - Employment Policies
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Chapter B - Employment Policies

(Each of the policies listed below includes a Sample Statement of Policy and Procedure)

  • Introduction
  • Employment Principles
  • Recruitment and Selection
  • Terms and Conditions of Employment
  • Probationary Period
  • Employment Classifications
  • Hours of Work
  • Employee Orientation and Training
  • Confidentiality and Inventions
  • Termination of Employment
  • Third Party Reference Requests
  • Employment of Relatives
  • Gifts, Favours and Entertainment
  • Conflicts of Interest
  • Job Posting
  • Employment References
  • Exit Interviews
  • Flexible Work Arrangements
  • Volunteers
  • Moving and Relocation Expenses
  • Drug and Alcohol Testing
  • Business Travel Expenses
  • Independent Contractors

Chapter C - Pay and Performance Policies
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Chapter C - Pay and Performance Policies

(Each of the policies listed below includes a Sample Statement of Policy and Procedure)

  • Introduction
  • Pay Principles
  • Job Evaluation
  • Pay Administration
  • Job Performance Review
  • Pay Range Structure
  • Overtime
  • Reporting Pay
  • Call-in Pay
  • Shift Premium
  • Wage Garnishments and Deductions of Support Payments
  • Absenteeism
  • Pay Advances

Chapter D - Benefits Policies
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Chapter D - Benefits Policies

(Each of the policies listed below includes a Sample Statement of Policy and Procedure)

  • Introduction
  • Benefits Principles
  • Vacation and Vacation Pay
  • Holidays
  • Personal Leave of Absence
  • Maternity Leave
  • Parental and/or Adoption Leave
  • Bereavement or Family Event Leave
  • Education Assistance Program
  • Seminars and Conferences
  • Professional Association Membership
  • Benefits Related to Part-time Employment
  • Family Responsibilities Leave
  • Short Term Disability/Sick Pay Benefits
  • Retirement
  • Family Medical Leave
  • Jury or Court Witness Leave
  • Reservist Leave
  • Employee Assistance Program
  • Paternity Leave

Chapter E - Employee Relations Policies
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Chapter E - Employee Relations Policies

(Each of the policies listed below includes a Sample Statement of Policy and Procedure)

  • Introduction
  • Employee Relations Principles
  • Dispute Resolution
  • Workplace Harassment
  • Workplace Accommodation on the Basis of Disability
  • Conduct and Behaviour
  • Discipline
  • Personal Information Protection
  • E-mail and Internet Use
  • Religious Accommodation
  • Dress Code
  • Whistleblower Protection
  • Community Service
  • Instant Messaging
  • Web Logs (Blogs)
  • Searches and Surveillance

Chapter F - Health and Safety Policies
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Chapter F - Health and Safety Policies

(Each of the policies listed below includes a Sample Statement of Policy and Procedure)

  • Introduction
  • Health and Safety Principles
  • Accident and Injury Reporting
  • Accident Investigation
  • Personal Protective Equipment
  • Joint Health and Safety Committee
  • Alcohol in the Workplace
  • Working Alone
  • Cell Phone Use
  • Workplace Violence
  • Civil Emergencies and Business Interruptions
  • Smoking in the Workplace
  • Scented Products in the Workplace
  • Return to Work Program
  • Pandemic Planning Overview
  • Fitness to Work
  • Restricted Access
  • Work From Home
  • Contact Control and Monitoring During a Pandemic
  • Healthy Workplace in a Pandemic
  • Pandemic Crisis Support
  • Hazardous Duty Incentive During a Pandemic

Alphabetical Listing of Sample Statements of Policy and Procedure
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Alphabetical Listing of Sample Statements of Policy and Procedure

  • Absenteeism
  • Accident and Injury Reporting
  • Accident Investigation
  • Accommodation on the Basis of Disability
  • Alcohol in the Workplace
  • Benefits Principles
  • Benefits Related to Part-time Employment
  • Bereavement Leave
  • Business Travel Expenses
  • Call-in Pay
  • Cell Phone Use
  • Civil Emergencies and Business Interruptions
  • Community Service
  • Compassionate Care Leave
  • Computer, E-mail and Internet Use
  • Conduct and Behaviour
  • Confidentiality and Inventions
  • Conflicts of Interest
  • Contact Control and Monitoring During a Pandemic
  • Dealing with Government Inspectors
  • Discipline
  • Dispute Resolution
  • Distribution List
  • Dress Code
  • Drug and Alcohol Testing
  • Education Assistance Program
  • Employee Assistance Program
  • Employee Discount Program
  • Employee Orientation and Training
  • Employee Recognition Program
  • Employee Relations Principles
  • Employment Classifications
  • Employment of Relatives
  • Employment Principles
  • Employment References
  • Exit Interviews
  • Family Medical Leave
  • Fitness to Work
  • Flexible Work Arrangements
  • Gifts, Favours and Entertainment
  • Hazardous Duty Incentive During a Pandemic
  • Health and Safety Principles
  • Healthy Workplace in a Pandemic
  • Holidays
  • Hours of Work
  • Independent Contractors
  • Instant Messaging
  • Introduction
  • Job Evaluation
  • Job Performance Review
  • Job Posting
  • Joint Health and Safety Committee
  • Jury or Court Witness Leave
  • Military/Reservist Leave of Absence
  • Moving and Relocation Expenses
  • Overtime
  • Pandemic Crisis Support
  • Parental and/or Adoption Leave
  • Pay Administration
  • Pay Principles
  • Pay Range Structure
  • Payroll Advances
  • Personal Emergency Leave
  • Personal Information Protection
  • Personal Leave of Absence
  • Personal Protective Equipment
  • Policy and Procedure Document Format
  • Pregnancy Leave
  • Probationary Period
  • Professional Association Membership
  • Recruitment and Selection
  • Religious Accommodation
  • Reporting Pay
  • Restricted Access
  • Retirement
  • Return to Work Program
  • Searches and Surveillance
  • Scented Products in the Workplace
  • Seminars and Conferences
  • Shift Premium
  • Short Term Disability/Sick Pay Benefits
  • Smoking in the Workplace
  • Social Media
  • Termination of Employment
  • Terms and Conditions of Employment
  • Third Party Reference Requests
  • Vacation and Vacation Pay
  • Volunteers
  • Wage Garnishments
  • Whistleblower Protection
  • Work From Home
  • Working Alone
  • Workplace Harassment
  • Workplace Violence

Authors and Editors

About the Authors McCarthy tetrault logoThe Labour and Employment Group at McCarthy Tétrault regularly advises and, where appropriate, provides representation on employment standards, human rights, pay equity, privacy, pensions and benefits, worker’s compensation and occupational health and safety. Members of the Group include litigators with considerable experience in labour and employment related matters, including injunctions and wrongful dismissal claims. For unionized employers, the Group’s lawyers assist in the negotiation of collective agreements, both "at the table" and in a consulting role and provide representation in labour arbitrations. The Labour and Employment Group provides counsel on union certification and decertification proceedings, unfair labour practice complaints and other union disputes, including strikes and picketing and helps clients avoid workplace disputes by providing proactive, practical advice.

Jacques Rousse is the firm-wide Practice Group Leader of McCarthy Tétrault Labour & Employment Group. He is a partner practising in Montreal. He advises management in all matters with respect to human resources and executive compensation and pleads before various courts. Furthermore, he has acquired considerable experience in collective bargaining, as well as in labour and employment matters related to restructurings and mergers and acquisitions. Mr. Rousse is a member of the Ordre des CRHA et CRIA du Québec. He has spoken at numerous conferences and seminars related to labour relations, human rights, and occupational health and safety. He received his LLL from the Université de Montréal in 1981 and was called to the Quebec bar in 1982.

Guylaine Lacerte is an associate at McCarthy Tétrault. Her practice covers numerous aspects of labour and employment law including hiring, termination of employment, disciplinary action, labour contracts, labour standards, psychological harassment, union certification, occupational safety and health as well as the interpretation and negotiation of collective agreements. Ms. Lacerte received her Bachelor of Law (LL.B.) degree from Université Laval in 2005 and was called to the Quebec bar in 2006. She also holds a Management Certificate from the University of Calgary, which she obtained in 2008.

About the Managing Editor

Marie-Yosie Saint-Cyr, LL.B., was called to the Quebec bar in 1988 where she practised business, employment and labour law until 1999. Marie-Yosie Saint-Cyr is still a member in good standing of the Quebec Bar Association. Marie-Yosie has been a managing editor with First Reference Inc., since 1999 and is one of Canada’s best-known and most-respected HR authors, with an extensive background in employment and labour law across the country. She is also the Managing Editor for the Human Resources Advisor (Ontario, Western and Atlantic editions), HRinfodesk.com, and Accessibility Standards PolicyPro published by First Reference Inc.


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